Sunny Gables Alumni House
Built by Mary and Julia Nix in 1925, Sunny Gables offers an outstanding example of early 20th century Tudor Revival architecture. The home was designed by Atlanta Fox Theatre architect P. Thornton Marye and is part of the National Register of Historic Places’ Vernon Road Historic District. Now known as Sunny Gables Alumni House, the facility provides a real and symbolic home for generations of LaGrange College alumni—capturing a part of the College’s historic past and carrying it forward into the future.

Mission of the Alumni House
This multipurpose facility serves as the permanent home for alumni, as well as for the offices of Alumni and Family Relations and Development. The facility extends entertainment space to LaGrange College constituents for programming purposes consistent with the College’s Strategic Plan and Mission Statement.

Guidelines for use of the Alumni House
For the protection of the historic 78-year-old house and its furnishings, many of which are irreplaceable antiques, certain policies for usage have been established. So that Sunny Gables may continue to serve for years to come, the College, on behalf of the Alumni Association, requires that all guests agree to adhere to the stipulations outlined below.

Sunny Gables is ideal for small receptions, dinners, luncheons or meetings. However, the delicate interior of the house makes it unsuitable for dances and musical performances.

The use of Sunny Gables is restricted to College functions and to a certain limited number of personal and private functions held by alumni, Trustees, Leadership Council members, faculty and staff of the College. Alumni of the College are those who have completed at least two semesters or three quarters of study at LaGrange College. Functions may be scheduled by the following in order of priority:

Upon the approval of the academic year by the Cabinet, the Events Coordinator will be responsible for reserving all dates required for the President’s Office, Alumni Association and Advancement Division during the coming academic year within 10 days.

All other events will be scheduled no more than six months (180 days) in advance.

The Alumni Association reserves the right, on rare occasions, to cancel any event or room reservation scheduled in the Alumni House up to ninety (90) days prior to the event date if the facility is needed for President’s Office, Alumni Association or Advancement Division events. The Alumni Association owes no further obligations to the reserving individual, department or organization.

Rooms
Living room, library and foyer: Suitable for informal committee meetings and receptions, or in combination a reception area for up to 65 people.

Dining room: This room seats 14 for dinner or for board and committee meetings.

Items available for use at Sunny Gables Alumni House

Building hours of operation
Business hours are Monday through Friday from 8:15 a.m. to 5 p.m. Events scheduled in the building must end by 10 p.m., Sunday through Thursday. On Friday and Saturday evenings, they must end by 11 p.m. The Alumni House will be locked during all non-business hours except during special scheduled events.

Building reservations
Book all events in the Alumni House in writing through the Events Coordinator at least 10 days before the event. Student organizations must go through the appropriate Vice President, and must have a faculty/staff sponsor responsible for the event. The sponsor must be present at the event from start to end.

All reservations are confirmed in writing within 24 hours of requests. For requests from alumni of the College, the Events Coordinator will contact Advancement Services immediately upon receiving the requests to verify alumni status.

Facility fees and deposits
The operation of Sunny Gables Alumni House is not-for-profit. However, facility-use fees to cover items such as wear and tear and general overhead are charged for all events except those events sponsored by the College.

Photography Session (on the grounds) - $25

House - $300 (entire amount due when reserved)

Grounds - $1,000 (For events utilizing the grounds, 50 percent of the facility-use fees will be required as the deposit when reserved. The balance is due 10 days prior to the event.

Payment
The Events Coordinator reserves the right to specify other forms of payment.

Additionally, a damage deposit of $200 for house and $3,000 for grounds will be collected. The fee will be refunded within three working days after the event if no damage to the facility, furniture, fixtures or grounds has been sustained.

If damage occurs during an event, all charges associated with repairing the damage are the responsibility of the sponsor and the sponsor may be denied future use of the facility.

Cancellation and refund of damage and facility use deposits:
Facility-use deposits are refunded as follows:

Cancellation 90 or more days before an event - 100 percent

Cancellation 30-89 days before an event - 50 percent

Cancellation 29 or fewer days before an event - no refund

Full (100 percent) refund of the damage deposit for all cancelled events.

Refunds of deposits paid to caterers and other outside contractors are resolved between the event sponsor and the outside contractor.

Security fees:
The nature of some events may require uniformed security personnel. A determination will be made by the Events Coordinator, and security costs incurred are charged to the event sponsor.

Service
The College provides a limited number of tables and chairs for events. Set-up requirements are to be submitted to the Events Coordinator 10 days prior to the event. Excessive set-up requests or excessive cleanup following an event are billed at $25 per hour. Setups that occur after 5:00 p.m. or on the weekends will require setup personnel at $25 per hour for set up and break down.

Food and beverage
ARAMARK or a registered caterer must supply all food and beverages. People under the age of 21 may not be served alcoholic beverages.

All caterers are to register with the Events Coordinator 10 days prior to the event. Partial catering not permitted.

Menu selections for ARAMARK must be submitted to the Events Coordinator at least two weeks prior to the date of the function.

The person reserving the facility is required to submit a guarantee total number of guests 72 hours in advance of the event. For Sunday, Monday and Tuesday events, guarantees must be called in by 5 p.m. the prior Thursday. The invoice from ARAMARK will reflect the number guaranteed. ARAMARK provides a set number of servers according to the number of guests expected.

Music
A limited amount of space for music available. The Events Coordinator must approve all music groups two weeks prior to the event.

Liability
LaGrange College shall bear no responsibility or liability for any damage to or loss of any equipment, merchandise or articles brought on the premises of Sunny Gables Alumni House or its surrounding grounds, no matter how caused.

The sponsor of the event shall be responsible for the payment of any and all charges relating to the event, including any costs, charges or expenses relating to any claims of third parties arising from or related to the sponsor’s event.